DISCIPLINARY
PROCEDURES FOR NOT FILLING IN TIMESHEETS
All
staff should fill in a timesheet. Timesheets
should be completed as you work, but at the very least by close of
business. You are expected to fill in your timesheet
at least daily. This is essential as timesheet data forms the basis
for invoicing, and must be accurate. If adjustments are needed,
these must be made by the time you leave for the week. Failure
to fill in your timesheet on time will lead to the following disciplinary
action. Employees can appeal against disciplinary action. If you are
unable to fill in your timesheet on time, inform the Administration
Services Executive.
a. Informal discussion
(not recorded)
-
Ascertain the reason for not entering, or late
entry of data.
-
Find out what steps were taken by the employee to
fill in the data.
-
Inform the employee of the reasons that
timesheets need to be completed on time.
-
Inform
the employee of further action that will be taken for repeat offences,
which is a disciplinary interview and oral warning.
-
Monitor the situation.
b. Disciplinary interview
and oral warning for repeated
offences
-
Notify
the employee of the interview in writing, five days before the
event.
-
Ascertain
the reason for not entering or late entry of data.
-
Find
out what steps where taken by the employee to fill in the data.
-
Inform
the employee of the reason that timesheets need to be completed on time.
-
Inform
the employee of further action that will be taken for repeat offences,
which is a written warning from the managing director.
-
Put a
note on personnel file that is to be kept for one year.
-
Monitor
the situation.
c. Written
warning when offences occur after a disciplinary interview
d. Refer
the matter to the Managing Director
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