DETAILED BUSINESS SPECIFICATION (DBS)
a. Prepare
i. Who:
- Person assigned to write the DBS
when: as soon as possible after assignment, and before beginning the DBS
ii. How:
- Search TASKfit for DBSs relating to the task, and inspect them to see if any
are suitable for contributions to the new DBS
- Make note of past estimates made for the task (using report ESTIMATES
ANALYSIS.xls)
- Review the initial proposal for how to fill the gap with a senior technical
consultant
-
NB: Time spent on writing the DBS should be logged against the DBS in a WTI
expressly made for that part of the work.
b. Start
i. Who # 1:
- Person assigned to write the DBS
ii. When:
- After preparation is complete
iii. How:
- Start a new DBS document using the template, and save it under
l:\custfile\[client subdirectory]\DBS\DBS NNNN - [DBS Title as in TASKfit]
- Where NNNN is the TASKfit DBS number; there should only ever be one DBS
directory for a client
- Change the DBS record in TASKfit to status = “First drafts at FIT” and
attach the document
- Complete the first pass at the DBS following the instructions on the template
and change the status to “Under discussion” (remember to use macro to delete
instructional comments)
- Turn on Track Changes, and provide the DBS for internal review by: 1) a
senior technical consultant (who also adds WTIs and estimates); 2) another
business analyst; 3) the delivery manager or the project manager
From this point on, please observe the following:
- Every review should include the addition of review details to the table at
the start of the DBS
- Every change must be tracked and appropriately accepted or rejected by the
author
- Every set of changes must be associated with the addition of version details
to the table at the start of the DBS (which can also include hyperlinks to the
modified areas)
- Do not email copies of document to reviewers; email a shortcut
- Do not make any other copies of the DBS
iv. Who #2:
v. When:
- As estimates are completed
vi. How:
- Enter appropriate WTIs and estimates in TASKfit
c. Complete internal review
i. Who:
- Person assigned to write the DBS
ii. When:
iii. How:
- Adjust the DBS as needed and provide it for review again
- Send the DBS to the client, and change the status to “Sent to client”
d. Complete external review
i. Who #1:
- Person assigned to write the DBS
ii. When:
- Once internal review is complete
iii. How:
- Make changes as feedback is received; any changes must result in a reissue of
the DBS
- Change status to “Needs new estimate” as appropriate (and add new
estimates as they are made)
- Once agreed, change status to “Agreed by client - READY FOR DEVELOPMENT”,
and change the status of the WTI that was set up for time spent writing the DBS
to “Closed”.
iv. Who #2:
v. When:
vi. How:
- Create DTSs (one per DBS) on TASKfit as required
- Create WTIs on TASKfit as required; more than one per DBS is acceptable (see
separate work instruction)
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