WAGES/SALARIES AND OTHER BENEFITS

WAGES/SALARIES

Your Principal Statement of Terms and Conditions of Service will indicate your rate of pay (including whether or not you are entitled to overtime pay. Payroll is processed on the 27th of every month for the entire month. If the 27th falls on a weekend then it will be the closest to the 27th. You will be issued with a pay statement indicating how your gross pay has been calculated and the deductions that have been made i.e. P.A.Y.E. and National Insurance.

If you encounter any problems with your pay, e.g. incorrect payment, under-payment, overpayment, incorrect deductions etc, then all such problems should in the first instance be raised with the Staff Department. Please note that in the event of an overpayment the excess payment will normally be deducted in full from your next payment. You will be given advance warning of any such deduction and any individual hardship will be taken into account and may result in agreement for repayment over a longer period.

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HOURS OF WORK

Your Principal Statement of Terms and Conditions of Service will refer to your normal weekly hours.

You will also have the opportunity to opt-out of the restriction of an average 48 hour working week by signing a relevant agreement.

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ADDITIONAL HOURS

It is a condition of your employment that you are available to work additional hours over and above your normal weekly hours when authorised and as required by the needs of the business. As much notice as is reasonably practicable will be given on such occasions.

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TIME SHEETS

a. Basics

You are expected to fill in your own timesheet. You are expected to fill in your timesheet at least daily. This is essential as timesheet data forms the basis for invoicing, and must be accurate. If adjustments are needed, these must be made by the time you leave for the week. TASKfit is available through www.fitltd.com, so all employees should be able to fill it in wherever they are.

b. Entering data

Who: all operational staff

When: when a stretch of working on a particular task is finished, and at least daily

i. How:

  • In TASKfit, go to application > Timesheet:
  • Verify that the day of the week is correct
  • Choose a WTI for the work (the person who gave you the work should give you a WTI); this will fill in the top half of the form
  • Enter a description; this is an opportunity to provide more detail about it BEYOND what the WTI and DBS already say

ii. Examples

  • Fix runtime errors in LFS.FUTURE
  • Develop outline test plan
  • BBSPREAD problem
  • Downloading and sending the upgrade
  • Dialled in to investigate discrepancy on output
  • Generally, please don’t restate the WTI or DBS title or include commentary about why you couldn’t do what you were expecting to do.
  • Also, please don’t put a general word like “Development” to “Support”.

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REST PERIODS

Daily Rest

An adult worker will receive not less than 11 consecutive hours rest in each 24 hour period of work, 12 hours for young workers under the age of 18.

Weekly Rest

An adult worker will receive an uninterrupted rest period of 24 hours in each 7 day period. This can be extended to 2 x 24 hour rest periods over a 14 day period. For young workers the rest period is 48 hours in each 7 day period.

Rest Breaks

Where an adult worker works for more than 6 hours per day there is an entitlement to a daily 20 minute uninterrupted rest break, 30 minutes for a young worker working more than 4½ hours.

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TAX YEAR DETAILS

The tax year changes over in the first week of April each year, and following the end of the Tax Year we will issue Form P60 which indicates the total pay you have received over the previous tax year and the relevant deductions that have been made for National Insurance and Income Tax. Form P60 is issued as a legal requirement and we are unable to provide duplicate copies. Please ensure that you retain this document in a safe place.

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P11D

As appropriate to your individual contractual circumstances, the Company may have to complete a form P11D to declare benefits which you have received in the course of your employment. Form P11D is issued as a legal requirement for us and we are unable to provide duplicate copies. Please ensure that you retain this document in a safe place.

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PENSION SCHEME (COMPANY PROVISION)

The Company operates a Pension Scheme which you may be eligible to join. For further details on this matter please contact Management.

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BUSINESS EXPENSES

a. Expenses eligible for claiming back

i. For visits to a client site:

  • Travel costs for planes, trains, buses, taxis, car rental, parking (from the place where the journey started – that is, home or FIT - to the client site, and back)
  • Mileage costs where a private car has been used
  • Reasonable subsistence (meals that would ordinarily have been eaten during the time you were traveling or at the client site)
  • Reasonable hotel costs including meals as stated above

ii. For visits to FIT’s offices in London if your normal place of work is elsewhere:

  • Travel costs for planes, trains, taxis, car rental (from the place where the journey started – that is, home or your normal office – to FIT’s offices in London, and back)
  • Mileage costs where a private car has been used
  • Hotel costs

iii. For entertaining clients:

  • Cost of meals

b. Claiming

Who: any staff needing expenses. In the case of business travel this will normally be at the direction and with the knowledge of the employee’s manager, who will advise as to the routing and class appropriate to any journey to be undertaken. Employees should use discretion when entertaining clients and if in doubt obtain advanced authority from management before incurring costs.

When: in a timely fashion after the expenses are incurred and usually no later than one month after they are incurred.

i. How:

  • Open a new expense claim in Excel using the template (Download it here).
  • Enter your name, the client, and the currency (use a new form for each different currency and each different client)
  • For each date when expenses were incurred, enter the date in a column after the “Date” prompt
  • Put the amount of the expenses against the relevant category
  • Print the claim, attach relevant receipts, and out in the Receptionist’s in tray
  • NBV: a valid original receipt – a VAT receipt, if appropriate, must accompany Expenses over £10.

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c. Download Expenses Claim Form

Download the Business expense claim form (MS Excel spreadsheet) here.

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PRIVATE HEALTH CARE INSURANCE

The Company will provide a base level medical coverage scheme subject to ordinary underwriting insurance. Further details are available form Management.

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LIFE INSURANCE

We shall, subject to acceptance by the insurer at standard terms and with effect from acceptance by the insurer, during the continuance of your employment with us, pay the cost of the maintenance of contracts with such insurance company or companies as we may from time to time select to provide life assurance for you at a sum assured of four times your annual salary.

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